Document Controller

Location : Tipton, West Midlands, England
Job Ref : AL398
Consultant : Alex Lyons
Sector : Construction
Salary : Market related

Description

AL398: Document Controller

Location: Tipton, West Midlands

Salary: Competitive

Overview:

First Military Recruitment are currently seeking a Document Controller on behalf of one of our clients.

To control the Group’s Integrated Management System to provide security, version control, document visibility and availability and to ensure a controlled reliable audit trail.

Duties and Responsibilities:

  • Provide a service to the business in respect of the production and control of documents held on Company Systems.
  • Ensure that all documents are formatted correctly in the Group corporate style.
  • Ensure that all new and revised documents are approved and authorised in accordance with the defined procedure.
  • Ensure that all documents issued to and held by Contractors and Clients are updated, as appropriate.
  • Prompt the revision of key documents in accordance with the defined programme.
  • The provision of training and support to the business in respect of the effective use of controlled documents.
  • Maintenance of Field based electronic gang packs.
  • Administering Group Training Modules and Questionnaires.
  • Ensure the document ‘master’ register is maintained and current.
  • Ensure that Insurance Records for Contractors, Suppliers are maintained as current.
  • Undertake other duties, as required, commensurate with the skills, competencies and experience of the post holder.
  • Audit key processes, as assigned, in accordance with the agreed programme to monitor IMS compliance and effectiveness.
  • Assist HR and Compliance Manager with Data Protection matters and act as a ‘Champion’ for the Group.

Skills and Qualifications:

  • Excellent knowledge of Microsoft Office software, especially Word, Excel and Outlook or similar programmes.
  • Understanding of document control systems.
  • Verbal and written communication skills.
  • Clear and efficient numbering and labelling skills.
  • Typing accuracy and efficiency.
  • Attention to detail to ensure documents are accurate and made to specifications.
  • Filing and organisation skills for document storage.

Location: Tipton, West Midlands

Salary: Competitive

 

 

 

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