Contract Administrator – Projects

Location : Abingdon, Oxfordshire, England
Job Ref : JA871
Consultant : James Alexander
Sector : Secretarial, Admin
Salary : £22,800 - 22,801 per year

Description

JA871 – Contract Administrator – Projects

Location – Culham

Salary – £Competitive

Overview

We are currently recruiting for a Contract Administrator to join our client’s Project Team in Culham. The successful candidate role is to support the contract by providing an efficient administrative function and facilitating a customer-focussed service delivery specifically on project works upcoming and ongoing. All candidate will require 5 years checkable employment/education UK history for security clearance.

Key Responsibilities and Accountabilities

  • Efficiently deal with Project works, from scheduling of jobs through to invoicing in a timely manner
  • Assistance in proactive planning of Project works to ensure completion within programme.
  • Monthly reporting on contracts.
  • Actively involved Purchasing of parts and specialist resources.
  • Arranging access to buildings to aid job completion
  • Requesting call out and arranging Subcontractor attendance on project works.
  • Assistance in compilation of tender applications, O&M’s and Health and Safety Files.
  • Maintaining excellent client relationships, contract and client records
  • Allocating of works to Sub- Contractors
  • Following up on outdated works and works not completed with Sub- Contractors.
  • Attendance at Project meetings as required to take minutes and distribute.
  • Operate the Company “CPA” system to raise purchase orders, time-sheet entries and invoice queries in line with company policies
  • Provide support on help-desk when required
  • Upload documentation such as invoices, service sheets etc to the client shared network
  • Check job sheets to ensure accuracy where necessary including labour, materials, and subcontractor costs.
  • Interact with engineers and subcontractors to help deliver Projects.
  • Support other activities as appropriate when business needs require.
  • Provide holiday/sick cover as needed to ensure business contingency.
  • Completing mandatory UKAEA and Company training as required.

Skills & Experience

Essential

  • GCSE (or ‘O’ Level equivalent) passes in Maths and English or recognised equivalent.
  • An Understanding of and some experience with Project works environment
  • Understanding of key deliverables of a Programme of works and experience in use of applications such as Word and Excel
  • Ability to work on own initiative and to prioritise workload
  • Customer Awareness – responsive to the needs of the customer and aims to deliver customer satisfaction
  • Adaptable and responsive and open to changing circumstance.

 

 

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